Ten of my college friends and I are having a 50th birthday reunion in Hawaii next month. We’re all bringing our families, and we’re going to have almost 40 people ranging from 2 to 50 years old.

Have you ever tried to plan a week-long vacation for just your family? It’s hard enough to keep track of flights, cars, hotels, and activities just for yourself, much less keep track of all the moving pieces for 10 families!

As the emails passed fast and furiously among us, it became hard to figure out who was arriving at what time, how many cars we rented, who was coordinating each activity, and who had what dietary requirement.

A friend turned me on to It’s a free website that gives you the tools you need to keep track of your travel info and activities. Assign people to activities so that you know who is doing what, and drag-and-drop the activities to each day.

Discussion boards allow all parties to talk about the plans without clogging up your email. Polls allow you to gather opinions as you decide what to do.

Entering all our final decisions on is making it easy for me to see all the pieces fall into place.

There is even a “Collect and Pay for Expenses” tool, allowing you to tally who paid how much to whom, and for what. At the end of the trip, it will spit out a report calculating the reimbursements. Travefy even will allow you to pay each other through their portal.

The “Discover” screen is a local activities search tool, and because all I saw were vacation rental units and restaurants, I’m sure it’s paid advertising placement.

In addition, there’s a smartphone app to access the data, but you can’t use it to make changes to the itinerary.

An upgraded Travefy Professional plan is designed for travel agents to coordinate trips for their clients.

I’ll can’t wait to see my best friends from my formative years, and meet their families. is taking away the stress from getting to see the “lava” my life in Hawaii!

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