7 Tips for using Google Calendar

Google Calendar

I love using my Google calendar!  It is a great way to organize my day and helps keep me on task.  I thought I’d share some of what makes Google Calendar for me.  Today, I’m giving you some of the best ways in which I use my Google calendar.

Pam’s Google Calendar Tips

  1. One of the things I love about Google calendar is that you can add meetings right from the calendar.  When you click on the “create” button, schedule your meeting day & time, add your guests, and choose your method of notification reminders.  If you want to add an attachment such as a meeting agenda, you can do that in the schedule meeting screen.  Need to make a change to the meeting? You can simply edit the event and click email guests.  This is a super timesaver!
  2. You can share your calendar with other Google calendar users or even those that don’t use Google calendar.  Under “other calendars”, you can ask an associate, friend, or client to share their calendar.  If they don’t use Google calendar, they can create one.  To control the viewing of calendars, you just click on the down arrow next to the name of the calendar.  This is really helpful if you have separate calendars for home and office.
  3. Creating team calendars is easy.  You just create a new calendar, add your team members, and set their permission levels.  Presto!  You have a great calendar that your entire team or organization can use to stay up-to-date.
  4. If you’re looking for ways to get organized, try color coding in Google calendar.  I color code my calendars, which can be done by using the drop down area next to the calendar name.  I also color code the actual calendar events.    
  5. You can keep track of tasks by using Reminders.  Under my calendars, click on the down arrow next to tasks and turn on reminders.  Reminders will remain on your calendar until they are marked as done.  And yes, these reminders do show up in your calendar.
  6. Speaking of tasks, you can keep track of tasks, add details, and assign them a due date.  You can sort the tasks by due date, change their order in your list, and even print them if you want.  This is a great option to combine your calendar and task management system within one app! There are two ways to create tasks.  One way is from within your Google inbox.  The second way is from within Google calendar itself.  
  7. I choose to have my daily agenda emailed to me each morning.  This is a terrific way for me to see at a quick glance what my day looks like.  

Want to learn more?

If you want to learn more about Google calendar, check out their Learning Center.  They have step-by-step directions. I absolutely love Google and all is offers. Google apps became GSuite in the Fall of 2016.  If you haven’t signed up for Google calendar yet, give it a try.  If you already use it, I hope you continue to explore all it offers.  

Related Article