Last week I wrote about my three reasons why it is important to have meetings. Meetings are so important to me that I make sure to add them to my weekly schedule. I block out time just to speak with clients, subcontractors, and potential customers. Today I’m sharing with you my reasons for holding meetings.
Here are my top 5 reasons for holding meetings:
- Planning can be complex. In order to know all the facts of everyone concerned, it is important to involve everyone. Explaining expectations, setting guidelines, and clarifying the job at hand are only some of the reasons to hold a meeting. I like to make a list of talking points and then review that list with my audience. Getting their feedback and opinion is important to me.
- Effective communication is key to a successful business. Without holding meetings, you do not reach an optimal level of communication. Sure email is fine but a one-on-one or team meeting is much more effective. Everyone has time to add their input and everyone can add their opinions to the conversation. Being on the same page is very important to a successful business.
- Making sure everyone has a voice is also a very important reason for holding a meeting. Sure you can try to get your point across in an email but it often falls short. There is no personal touch with that. You can’t hear the tone of someone’s voice or see their gestures. Often, email messages can be misconstrued. In a meeting setting, everyone gets the opportunity to be seen and heard.
- Breakthrough thinking. What better way to share an idea then to use others as a sounding board. The best laid plans take many minds. Sharing ideas and getting others opinions often leads to breakthrough thinking. You just may get the answer to the missing link during a meeting.
- Building relationships. I can’t stress the importance of this enough. Meetings are a vital part of building relationships. They help build trust. A meeting helps the exchange of something more valuable than planning, communication, listening, and thinking. It helps build a relationship, which we all know is super important.
Whether you decide to hold weekly, bi-weekly, or monthly meetings doesn’t matter. Do what fits the vision for your company. Make sure you have a clear agenda for your meeting. Listen to everyone. Getting your point across matters. Be clear and hold everyone accountable for taking part in the meeting. Above all, I believe that making your meetings more informal than formal leads to more honesty and openness from those in attendance. Holding meetings is important but even more so if you plan to run a successful business built on a platform of trust.
If you haven’t scheduled a meeting lately, make it a goal to begin. Don’t put off what can inevitably become a great asset for the success of your business.